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Increasing Accessibility with Live Captioning

OVS Media offers a variety of captioning services to enhance accessibility for hard-of-hearing webcast viewers and conference attendees and meet Section 508 compliance requirements for our clients within the U.S. Government. These real-time captioning services include on-site and remote live captioning, CART captioning, internet captioning, conference captioning, multi-language captioning, and spanish captioning.

Remote real-time captions

We work with clients around the United States with our remote live captioning services. Remote real-time captions are produced offsite then added to your webcast stream and/or transmitted to the site where the program is taking place. For example, you might be organizing a conference or commission meeting in a remote location. Our remote captioners will either connect to the event via a telephone bridge or through the live webcast itself.This approach helps save on meeting travel costs as we leverage technology to bring the remote captioning service onsite and integrated into your webcast.

CART – Computer Assisted Real-time Translation

Since 2004, OVS Media has earned the trust of its customers around the world by providing quality customer-focused services to individuals who are hearing impaired by using innovative technology, specialized expertise and outstanding service quality. CART not only allows people with hearing loss to understand what is being said, but also to understand the interaction within an environment, such as environmental sounds like cell phones ringing and laughter at the back of the room. OVS Media and its team of captioners around the nation provide on-site CART and live captioning for all environments. We also provide CART and captioning services remotely, through the Internet, in any location around the world. If we can hear the content, and there is an Internet connection, our CART system will work seamlessly in any venue. Our team

Live Event integration

OVS Media brings the concept of broadcast captioning to the Internet world by seamlessly integrating live realtime text with other streaming media. We have perfected the concept of captioning live at a conference or seminar session and then streaming the same text out onto the web simultaneously and synchronized with your live webcast. Display of captions can be integrated with your custom webcast player, and user-controlled for text size, text style and color, background color, and the ability to resize and reposition the caption window.


In 1998, Congress amended the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by the Workforce Investment Act of 1998 (P.L. 105 – 220), August 7, 1998 to require Federal agencies to make their electronic and information technology (EIT) accessible to people with disabilities.

OVS Media is a recognized industry leader for complying with Section 508 and has partnered with the leading captioning provider, Caption Unlimited to adhere to the Act. OVS Media and Caption Unlimited strongly believe in the goals and importance of Section 508 and believe that the current 508 model is a ‘floor’ and can be built upon. OVS Media successfully broadcast a series of webcasts for the US Dept. of Labor for the Office of Disability Employment Program that set a high standard, not only for captioning but also raised the bar on webpages as well. OVS Media was selected because of its high proficiency in deploying and integrating Section 508. Most of the viewers watching the program had some form of disability and because of the importance OVS Media put on Section 508 the event raised the bar on webcasting and 508. OVS Media will work to ensure that all content is closed captioning for both live and on-demand.

Real-time captioning is provided during live webcasts via remote methods. This real-time stenographic captioning is simultaneously integrated into the webcast landing page, directly below the video player. The captioning player gives the viewer the ability to turn on or off the captioning. Our method of text captioning on the webcasting landing page itself has been preferred by many public affairs officers in Federal offices because it is simply easy to “cut and paste” the on-screen text of the real time text feed into Twitter feeds, questions, or notifications to other personnel enabling captioning to be extensible. The post-event captioning will be then transferred onto the archived video after the writer has cleared up any misspellings to improve accuracy. In addition, a vast majority of events do not have court reporters; the captioning feed doubles as an transcript which is made be available for the client to give to their own stakeholders

How Live Captioning works

Live Means Live

Captions are used by your stakeholders who are deaf or hard of hearing to access content delivered at your conferences and events through spoken words and sounds. Real-time captions, or Computer Assisted Real-time Translation (CART), are created as an event takes place. Our clients use real-time captioning for events and programs that are live and unscripted, including presentations, congressional or council meetings, news programs, and webcasts of public meetings or conferences.

Trained Professionals

Our captioners use a stenotype machine equipped with a special keyboard and software, creating captions almost instantaneously which can then be displayed within your live webcast, or on a large display screen in your meeting or conference room. A slight delay may occur because of the captioner’s need to hear and enter the words, but this can usually be synchronized with your webcast which also has a slight delay.

508 Compliant Captions

OVS Media strives to provide the highest-quality captioning services for our clients. We offer our experience and expertise to our clients, often working within very tight deadlines, and removing the stress by integrating Section 508 accessibility requirements into our overall webcasting process. We take pride in knowing that many of our long-time clients think of us not only as their live webcasting partner, but their live captioning partner as well.

Clients Using OVS Media Captioning Services

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